Whether you are a merchant who sells goods or provides services, or are in the dining industry, Groovv classifies goods and services on a broad level as Items. To get started setting up your Items, select Items in the Navigation Menu and then select Library.
From this screen, you can add individual Items, Categories, Subcategories, and Groups to organize your Items. You can also Import your own file containing Items by clicking Import Library at the bottom of the page.
To learn how to Add, Edit, or Inactivate Categories, Subcategories, Groups, or Items see the following: topics: Items
The Item Library hierarchy is divided into four possible Categories (from most broad to most narrow): Category, SubCategory, Group, and Product. These classifications should be organized in a way that helps you easily locate a Product.
Choosing Inventory Icons can help you to quickly identify the Category, Subcategory, or Group you are searching for. For example, a bicycle icon may be used for bike parts at a sporting goods retailer or a coffee cup icon for coffee and tea related drinks at a cafe. Icons are sorted into several classifications: Apparel & Accessories; Electronics, Appliances & Kitchen; Furniture, Tools & Auto; Healthy, Pet, & Miscellaneous; Restaurant; and Sports, Toys & Baby.
Categorizing Subcategories by color is another great way to help organize your Inventory. A restaurant may apply a red color to its hot plated items and blue coloring to its pre-made refrigerated items. To review your Inventory changes, simply return to the Product Library Hierarchy on the Library Page. Make sure to Sync Groovv to ensure your Inventory changes are reflected on the point-of-sale.
Your point-of-sale also performs Inventory tracking. Inventory tracking enables the point-of-sale to notify you when you have low quantities of a certain item on hand. To set up tracking for a specific item, first sign into the Portal and click the Point-of-Sale Panel. Then click Settings in the Navigation Menu and select Products from the Settings Expanded Menu. Next, select Available Products from the Products Expanded Menu..
Locate the Product you would like to track. Select the checkbox to the left of the Track Qty field for the Product you would like to track; this enables quantity tracking for the Product. Next, enter the quantity of the Product on hand. For example, if you have thirty slices of cheesecake that are sold by the slice, you would enter 30, and then Groovv will deduct from that total as you sell the cheesecake. Click the Save Button in the upper right corner of the screen when finished.
By setting a specific low quantity threshold on the Locations Page, you can make informed business and Inventory purchasing decisions throughout the workday based on real time data tracked from actual sales.
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